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PRIVACY NOTICE

 

I. We may collect and/or process personal data, as follows: 

  • Name, contact details, educational and professional background, work product data and payment/fees relating to healthcare professionals and support staff.

  • Name, contact details of healthcare professionals and consumers of pharmaceutical products requesting information on pharmaceutical products and/or reporting adverse and safety events, and other information relating to use of pharmaceutical products, related details of potential adverse and safety events.

  • Name, role, company, country, email, office number, mobile number, fax number, address, start/end date of study, education, training and work experiences, curriculum vitae, job description, bank account details, professional affiliations and date of birth.

  • Pseudonynised patient information that has been collected in the Safety Database ("GSD") which includes mandatory data elements for case assessment and reporting such as patient identifiers, reporter details for follow-ups (if a consent is provided), such data might be provided to BioTx Pharmaceuticals partners, suppliers and third-parties who are under contract with BioTx Pharmaceuticals for PV reporting.

  • Local QPPV's contact and qualification information.

 

II. The personal data we collect will be used for following purposes: 

  • Communication with speakers or consultants reasonably required for the performance of services related to the Symposium or other events.

  • Communication with the third-party communications agency reasonably required for the performance of services related to the Symposium or other events.

  • Compliance with a Good Pharmacovigilance Practice.

  • To report any spontaneous adverse event.

  • Communication with healthcare professionals, patients, consumers and reporters in good faith effort to further investigate any safety signal or adverse event.

  • Communication with healthcare professionals, patients, consumers and reporters in good faith effort to further investigate any product quality complaint and possibly retrieve data of interest.

  • Compliance with legal and regulatory requirements.

  • Storage in the BioTx Pharmaceuticals' databases to facilitate the selection of speakers.

  • Supporting administration of BioTx Pharmaceuticals'(and its partners, supplers & third-parties') employment contracts.

 

III. The legal basis for the processing of the personal data shall be where: 

  • The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

  • Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

  • Processing is necessary for compliance with a legal obligation to which the data controller is subject.

  • Processing is necessary in order to protect the vital interests of the data subject or of another natural person.

  • Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

  • Processing is necessary for the purposes of the legitimate interests pursued by the data controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

 

IV. BioTx Pharmaceuticals may pass on your personal data to third parties. The third parties are as follows: 

  • BioTx Pharmaceuticals Partners, Suppliers & other third parties who are under contract/collaboration agreement with BioTx Pharmaceuticals.        

  • Regulatory agencies.

  • Service providers relating to pharmacovigilance activities.

  • Partner companies relating to pharmacovigilance activities.

 

V. Retention period 

BioTx Pharmaceuticals will process and store the personal data for as long as required under the applicable laws or the duration written on the informed consent form when collecting your consent. 

 

VI. Your rights as a data subject 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.

  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

  • Right of portability – you have the right to have the data we hold about you transferred to another organization.

  • Right to object – you have the right to object to certain types of processing such as direct marketing.

  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

  • Right to judicial review – in the event that BioTx Pharmaceuticals refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below “complaints”.

  • Right to withdraw consent – you have the right to withdraw consent at any time by contacting our Data Protection Officer or BioTx Pharmaceuticals, without affecting the lawfulness of processing based on your consent before its withdrawal.

 

VII. Complaints 

In the event that you wish to make a complaint about how your personal data is being processed by BioTx Pharmaceuticals (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly to us (admin@bio-tx.com).

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VIII. Contractual obligation of the data subject to provide the personal data and the possible consequences of failure to provide such data 

For clarity, the provision of personal data is partly required by law or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded.

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IX. Automated decision-making & Profiling 

We do not process personal data for automatic decision-making or profiling.

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X. Modification of this Notice 

This Notice is subject to change from time to time. If any content of this Notice is added, deleted, or revised, such addition, deletion or revision will be posted on the website at least seven (7) days prior to the effective date of such changes.

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Notice date: October 1st, 2019 - Effective date: October 1st, 2019

 

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